Constitution 2017

SANGUINE SHORT MAT BOWLS CLUB – CONSTITUTION 2017

1. Title

a. The title shall be “SANGUINE SHORT MAT BOWLS CLUB” hereafter referred to as “The Club”.
b. It shall be affiliated to the English Short Mat Bowls Association (ESMBA), the Essex County Short Mat Bowling Association (ECSMBA) and the South East Essex Short Mat League (SEESMBL).

 2. Objectives

a. To foster, promote and encourage the sport of short mat bowling within The Club under the guidelines, rules and regulations of the ESMBA.
b. To control, administer and promote league teams and competitions within The Club for and behalf of the members.
c. To arrange league matches and competitions with other short mat bowling clubs for and on behalf of the members.
d. To ensure The Club is managed in a business like and efficient manner at all times and in the best interests of all the members.

 3. Membership

a. Any persons may apply to join The Club and membership will be at the discretion of the management committee.   Membership to be reviewed as and when required by the management committee.

4. Fees

a. Each member or associate member shall pay an annual membership fee as set-out in club rules which will be reviewed annually at the Annual General Meeting (AGM). Membership fees may be paid in four quarterly payments.
b. Each member playing in league matches shall pay the hospitality fee required by the away club as set-out in club rules
c. Each member playing in competitions on behalf of The Club shall be responsible for paying the required fee prior to the competition as set-out in club rules.

5. Administration

a. The Club shall be managed by a management committee consisting of officers voted for by The Club membership at the Annual General Meeting (AGM).
b. The office bearers shall consist of Chairperson, Secretary, Treasurer, Competition Secretary and two voting club members appointed by The Club. Any four committee members shall form a quorum. In the event the Chairperson is unable to attend an Annual General Meeting (AGM) or a Special General Meeting (SGM), a Chairperson shall be elected on the night by the management committee.
c. Each member of the management committee shall have one vote and in the event of a tied vote the Chairperson shall have a second or casting vote.
d. The management committee shall have the power to co-opt any members for special duties and to form sub-committees when required.
e. The management committee shall meet as often as the business of The Club requires.
f. Two Club members shall serve as delegates to the Essex County Short Mat Bowling Association (ECSMBA).
g. One Club member shall serve as a delegate to the South East Essex Short Mat Bowling League (SEESMBL).
h. Any amendments or additions to the Constitution or to the Club Rules shall only be made at the Annual General Meeting (AGM) or a Special General Meeting (SGM).
i. An Annual General Meeting (AGM) shall be held following the completion of the Club’s financial year on 30th April, and notice of the AGM shall be given no less than 28 days before the agreed date. Such notice and an Agenda for the AGM shall be displayed on The Club’s noticeboard no less than 28 days before the agreed date. Reports to be tabled at the AGM shall be circulated to all members no later than 14 days before the agreed date.
j. A ‘Nominations for Committee’ form shall be displayed on The Club’s noticeboard no later than 28 days before the agreed date of the AGM, and these shall be the only nominations tabled or accepted at the AGM.
k. A Special General Meeting (SGM) shall be convened by the management committee when required stating the purpose for which it has been called, and no other business shall be transacted at that meeting.
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