SEESMBL – AGM & Meeting Minutes

A.G.M report 23rd May 2018

                       

                                                             S.E.E.S.M.B.L.

               MINUTES OF AGM MEETING HELD AT PITSEA LEISURE CENTRE

                              WEDNESDAY  23rd. MAY 2018—7.30 P.M. START

             CHAIRMAN: TONY EALHAM              VICE-CHAIR: PHIL BANNER

             SECRETARY: ALAN HIGH            TREASURER: SYLVIE EALHAM

             FIXTURE SEC: TONY HAYES

             DELEGATES: 24     VISITORS: 9

 

  1. THE CHAIRMAN, TONY EALHAM, OPENED THE MEETING AT 7.30 P.M. AND THANKED EVERYONE FOR ATTENDING, AND ALSO THOSE WHO HAVE ATTENDED THE MEETINGS THOUGHOUT THE YEAR. I WOULD LIKE US ALL TO REMEMBER THOSE  MEMBERS THAT WE HAVE LOST THOUGHOUT THE YEAR AND WISH A SPEEDY RECOVERY TO THOSE THAT ARE, UNFORTUNATELY, ILL. I’D LIKE TO THANK THE COMMITTEE FOR THEIR HARD WORK DURING THE YEAR AND AS I NOW ENTER MY FIFTH YEAR AS CHAIRMAN I BELEIVE THE LEAGUE IS NOW GOING IN THE RIGHT DIRECTION AS REGARDS TO FINANCES,RULE CHANGES AND THE WAYCORRESPONDENCE IS NOW DONE BY EMAIL CUTTING DOWN ON PAPER WORK AND EXPENDITURE.THE LAST SEASON SAW THE INTRODUCTION OF A NEW CLUB, CANVEY ISLAND FOOTBALL CLUB. THEY SEEM TO BE GOING FROM STRENGTH TO STRENGTH DUE TO THE HARDWORK PUT IN BY BRENDA CROWE, OTHER CLUB MEMBERS AND ITS COMMITTEE. I’D LIKE TO SAY WELL DONE TO ALL CLUBS AND PLAYERS THAT PLAYED IN THE LEAGUE AND CONGRATULATE THOSE WHO HAVE BEEN PROMOTED AND COMMISERATE WITH THOSE WHO WERE RELEGATED. HOPEFULLY, YOU WILL BOUNCE BACK NEXT YEAR. I’D LIKE TO THANK  THE ISLAND FOR HOSTING THE LEAGUE MEMORIAL TROPHY AND TO CONGRATULATE EAST HANNINGFIELD ON BEING THE WINNERS. THE LEAGUE AND COUNTY PRESENTATION NIGHT IS BEING HELD AT SPRINGHOUSE ON STURDAY 16TH. JUNE AT 7.30 P.M. WHICH INCLUDES A TRIBUTE ACT BY THE MOTOWN SISTERS. TICKETS ARE £5 EACHA POSTER HAS BEEN SENT TO ALL CLUBS BY BABS MOROKUTTI.
  2. APOLOGIES:  JOHN PAVITT (ROCHFORD) GEORGE CRIPPS (CASTLE POINT) KEVIN TERRY (CANVEY ISLAND ) AND TONY RYALL (HADLEIGH BOWLS )
  3. MINUTES OF LAST A.G.M. APPROVED BY  BRIAN DALY (SPRINGHOUSE) SECONDED BY CLIVE WILKINS (HERON PARK )

FOR: 24  AGAINST: 0 ABSTENTIONS: 0

  1. NO MATTERS ARISING
  2. CORRESPONDENCE RECEIVED BULPHAN REGARDING NOMINATIONS FOR COMMITTEE.
  3. SECRETARY’S REPORT: GOOD EVENING FELLOW BOWLERS—I HOPE EVERYONE ENJOYED LAST SEASON, WHETHER THEY GAINED HONOURS,WERE RELEGATED OR STAYED WHERE THEY ARE. AT THE BEGINNING OF LAST SEASON, REGISTRATION OF CLUBS AND PLAYERS WENT SMOOTHLY AND WITHIN DEADLINES—HOPEFULLY MORE OF THE SAME FOR NEXT SEASON.MID-SEASON I HAD NOTHING TO REPORT AND AS I WASN’T ABLE TO MAKE THE LAST MEETING, I HAD A QUIET YEAR AS LEAGUE SECRETARY. I AM NOT AWARE, OFFICIALLY, OF ANY CLUBS HAVING TO LEAVE US NEXT SEASON—BUT I AM AWARE OF TWO NEW CLUBS WHO WISH TO JOIN US, ONE OF WHICH HOPES TO REGISTER TWO SQUADS. REGISTRATION FORMS FOR NEXT SEASON WILL BE DISTRIBUTED TO CLUB SECRETARIES OR A NOMINATED PERSON IN THE NEAR FUTURE. MEANWHILE, ENJOY YOUR SUMMER AND I LOOK FORWARD TO COMMUNICATING WITH ALL CLUBS NEXT SEASON.   
  4. TREASURER’S REPORT: THE AUDITORS REPORT WAS DISTRIBUTED TO ALL MEMBERS AT THE MEETING.

MY END OF YEAR REPORT IS VERY PLEASING. THERE IS A SLIGHT INCREASE IN THE LEAGUE MEMBERSHIP OF £115.50 AND A VERY SMALL INCREASE IN THE MEMORIAL CUP MEMBERSHIPOF £10. IT WAS A BONUS FOR US TO RECEIVE £147.56 REPRESENTING 50% OF THE QUIZ NIGHT PROFIT HELD AT SPRINGHOUSE IN 2017. THE MEMORIAL CUP FEES REMAIN THE SAME AT £80 BUT THE RAFFLE WAS DOWN BY £17.ON THE EXPENDITURE SIDE, THE MEMORIAL CUP RENT FOR 2017 SHOWS TWO YEARS BECAUSE WE CHANGED THE FINANCIAL YEAR TO 30TH. APRIL FROM 31ST. MARCH. SO THIS SHOWS £200 AND £252 O LAST YEAR’S BALANCE SHEET BUT ONLY ONE RENT FOR 2018 OF £227.50. IN FUTURE ONLY ONE RENT WILL NOW APPLY.LEAGUE MEMORIAL CUP TROPHIES SHOW A VERY SMALL INCREASE OF £5.52 BUT THIS IS OFFSET BY NO PERPETUAL ENGRAVING CHARGE OF £55. ALL THINGS BEING CONSIDERED, IT HAS BEEN A SUCCESSFUL YEAR SHOWING A PROFIT OF £1081.72WHICH PUTS OUR FINANCES IN A STRONG POSITION. SO WELL DONE EVERYBODY.WE GO FORWARD INTO 2018 / 2019 WITH AN OVERALL BALANCE OF £4318.73. THE BOOKS ARE HERE FOR ANYONE TO LOOK ATAND IF THERE ARE ANY QUESTIONS I WILL DO MY BEST TO ANSWER THEM. I WOULD LIKE TO THANK LINDA AND KEITH FOR AUDITTING THE ACCOUNTS.

THE CHAIRMAN THANKED THE AUDITORS, LINDA AND KEITH WILLINGHAM, FOR THEIR TIME AND EFFORT IN AUDITING THE ACCOUNTS.  

  1. FIXTURE SECRETARY’S REPORT: TONY HAYES STATED THAT THE LEAGUE MEMORIAL TROPHY WENT WELL, BUT WAS DISAPPOINTED THAT ONE TEAM DROPPED OUT OF THE PRELIMINARY ROUND. REGISTRATION FORMS FOR NEXT SEASON MUST BE SENT TO THE SECRETARY  BY 31ST. AUGUST 2016.  TONY READ OUT THE NAMES OF ALL THE TEAMS THAT HAD WON PROMOTION OR HAD BEEN RELEGATED, THIS INFORMATION BEING AVAILABLE ON THE LEAGUE’S WEBSITE.  
  2. PROPOSALS:

PLEASE REFER TO PREVIOUSLY SENT LIST OF PROPOSALS

RULE 5b: TO BE REMOVED—PASSED  FOR: 16 AGAINST:6 ABSTENTIONS:2

THE MAJORITY DECIDED TO VOTE FOR THIS RULE TO BE REMOVED DESPITE CONCERNS FROM THE FOLLOWING MEMBERS:

PETER JEFFRIES ( HERON PARK ) WAS CONCERNED THAT, BY REMOVING THIS RULE, A BACKLOG OF GAMES WOULD BUILD UP FOR THE END OF THE SEASON.

BRIAN DALEY ( SPRINGHOUSE ) FELT THAT THIS WAS A STEP BACK TO THE FORMULA OF FOUR YEARS AGO.

KAY DEBENHAM ( RAMSDEN )  WOULD PREFER TO KEEP THE RULE IN.

RULE 5A: TO REMOVE THE LAST SENTENCE.—PASSED

 FOR: 24 AGAINST: 0 ABSTENTIONS: 0

RULE 13: TO BE REMOVED AND REPLACED—PASSED

 FOR: 24  AGAINST: 0  ABSTENTIONS: 0

RULE 13B: NEW RULE –PASSED

FOR: 23 AGAINST: 1 ABSTENTIONS: 0

  1. Election of Committee for 2018/19

ALL COMMITTEE MEMBERS STOOD DOWN, AND THERE BEING NO NOMINATIONS RECEIVED MADE THEMSELVES AVAILABLE FOR RE-ELECTION.

THE LETTER FROM BULPHAN WAS READ OUT NOMINATING AND SECONDING THE CURRENT COMMITTEE MEMBERS SEEKING.

 FOR: 24  AGAINST:0 ABSTENTIONS: 0

  1. CHAIRMAN’S CLOSING REMARKS:

TONY EALHAM HOPED EVERYONE HAS A GOOD SUMMER, BEST WISHES FOR NEXT SEASON AND A SAFE JOURNEY HOME. HE LOOKS FORWARD TO SEEING EVERYONE AGAIN AT THE NEXT MEETINGON TUESDAY 4TH. SEPTEMBER 2018 WHERE THE LEAGUE FIXTURES FOR NEXT SEASON WILL BE ISSUED TOGETHER WITH THE DRAW FOR THE MEMORIAL TROPHY. COMPETITION AND BOWLING HOLIDAY POSTERS ARE AVAILABLE FOR PEOPLE TO TAKE AND HAVE A LOOK AT.

  1. DATES OF NEXT MEETINGS: ( ALL TUESDAY EXCEPT WHERE STATED )

4TH. SEPTEMBER 2018 AT 7.30 P.M.

8TH. JANUARY 2019 AT 7.30 P.M.

12TH. MARCH 2019 AT 7.30 P.M.

22nd. MAY 2019 AT 7.30 P.M. —AGM ( WEDNESDAY )

3rd. SEPTEMBER 2019 AT 7.30 P.M.

 AFTER THE MEETING WAS CLOSED TONY EALHAM APOLOGISED TO LINDA AND KEITH WILLINGHAM FOR FORGETTING TO ASK THEM FOR THE AUDITOR’S REPORT.

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